Position Overview:
We are seeking a highly organized and proactive individual to join our team as Administrative
Assistant. This part-time contract role involves supporting Pathways to Promise with
administrative tasks including maintaining records, scheduling meetings, organizing files, and
communicating with all participants and inquiries.
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Key Responsibilities:

1. Program Support:

• Maintain accurate database of Community Trainers and trained companions

• Edit documents as requested

• Prepare and mail books

• Keep records of payments

• Coordinate necessary administrative tasks, including registration processes, communication with participants, and ensuring technical readiness for workshops and events

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2. Scheduling and Logistics:

• Troubleshoot technical issues related to course delivery platforms

• Manage calendars and schedule meetings

• Coordinate sales of participant materials

• Enter data and organize files

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3. Communication and Support:

• Assist in communication of updates, deadlines, and other important program developments.

• Schedule posts for Pathways to Promise social media accounts and coordinate posting with Pathways staff

 
Qualifications:

• Proficiency with Google Workspace (Docs, Sheets, Gmail, Google Drive) and for document creation and data management

• Strong written and verbal skills for email correspondence

• Strong organizational skills, discretion (confidentiality), adaptability, problem solving, and high attention to detail

• Familiarity with online platforms including Zoom

• Ability to work independently and remotely, managing tasks with minimal supervision with own computer equipment and reliable internet connection

Preferred Skills:

• Experience or knowledge of mental health care topics and terminology

• Fluency in English and Spanish

• Knowledge of Microsoft Office tools and Customer Relations Management software

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Application Process:
Interested candidates are invited to submit a resume and a cover letter outlining their qualifications and interest in the position. Please include any relevant experience in administrative assistance, use of online tools, and foreign language skills.
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Applications and cover letters due April 1, 2026, by submitting them to admin@pathways2promise.org.
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Equal Opportunity Employer:
We are committed to diversity and inclusion and encourage applicants from all backgrounds to apply.